Officers

Duties & Powers of the Executive Board

President

· Oversees all activities of the organization.
· Inform all Board members of the happenings of the organization and their responsibilities.
· Plans and schedules dental school trips and admissions board visits to UCF.
· Primary individual representing PDSA to professors, UCF personnel, and outside organizations.
· Coordinates meetings and workshops to ensure smooth operation of the organization.
· Obtains appropriate facilities for organization activities.
· Prepares and files any report required.
· Represents organization at official functions.
· Maintains contact with national organization (ASDA).
· Maintains contact with organization advisor.
· Maintains contact with organization alumni.
· Remains fair and impartial during organization decision making processes.
· Oversees all committees and their respective directors.

Vice President

· Assist the President and preside at Association meetings in the absence or incapacity of the President.
· Main contact for assisting members to find shadowing opportunities with local dentists through the PDSA shadowing program.
· Responsible for contacting speakers for the general club meetings.
· Informs members on the dental school application process by hosting workshops.
· Represents organization at official functions.
· Oversees all committees and their respective directors.

Treasurer

· Act as official administrator of the funds and accounts of the Association.
· Required to keep all bookkeeping for PDSA finances.
· Responsible for coming up with fundraising projects for the organization.
· Orders all member t-shirts and executive board polos.
· Keeps track of all fund request forms to ensure a President signature for approval.
· Pays organization bills.
· Collects organization dues and keeps an accurate list of paid members.
· Plans and organizes the PDSA end of year banquet.
· Prepares all budget requests for funds.
· Oversees all committees and their respective directors.

Secretary

· Keep track of members who have achieved active honorary membership.
· Plan social activities and events throughout the year.
· Responsible for PDSA email communication, unless specifically directed to another Board member.
· Creates and distributes agendas for each meeting of the organization.
· Prepares organization’s calendar of events.
· Oversees all committees and their respective directors.

Sergeant at Arms

· Organize volunteering events for the Association; both on-and off-campus.
· Primary contact for networking with outside volunteering organizations.
· Primary individual responsible for all volunteering events making sure they run smoothly and members are in proper attire.
· Responsible for preparing and engaging members in volunteering activities.
· Keep records of members who have volunteered at specific events throughout the year.
· Organizes workshops in order to educate members on proper etiquette when volunteering with patients.
· Oversees all committees and their respective directors.

Media Relations

· Responsible for recruitment and public affairs.
· Primary contact for designing and ordering of promotional items.
· Presents and requests funds for promotional items to the UCF Student Government Association.
· Develop advertising strategies through designing newsletters, flyers, graphic designs, and creating a positive image for PDSA.
· In charge of setting up tabling events in order to help promote our organization.
· Maintaining, updating, and operating the PDSA website, Instagram, and Facebook page.
· Keeps a record of the club’s accomplishments and activities for the year through pictures/videos.
· Creates an end of the year video to be presented at the annual banquet.
· Oversees all committees and their respective directors.


 

Electoral Process

How is the Executive Board elected?

Officers are elected through an electoral process at the end of each spring semester. Voting privileges are given to active members holding a minimum of 15 Honorary Points.

PDSA Candidate Requirements:

President: Must have held a position as officer (in any other position) in the previous year and meet UCF’s requirements for being an RSO officer.

Vice President: Must have been an honorary member the previous year and meet UCF’s requirements for being an RSO officer.

Secretary: Must have been an honorary member the previous year and meet UCF’s requirements for being an RSO officer.

Treasurer: Must have been an honorary member the previous year and meet UCF’s requirements for being an RSO officer.

Sergeant At Arms: Must have been an honorary member the previous year and meet UCF’s requirements for being an RSO officer.

Media Relations: Must have been an honorary member the previous year and meet UCF’s requirements for being an RSO officer.

*Exceptions can be made in certain occasions at the discretion of the current year officers based on how active a member has been in the club.

Note: Being a director or being a committee leader is not a requirement in order to run for an executive board position.

UCF’s Requirements for Being an RSO Officer:

Enrolled in a minimum of 6 hours in the fall and spring semesters.

Minimum GPA of 2.5.

Good academic and disciplinary standing.

Free of financial and disciplinary holds.

Voter Requirements:

Must have a minimum 25 points.

Must be present on election day.